Frequently Asked Questions
IUSG is providing temporary funding to address the financial challenges faced by student organizations, especially due to recent budgetary constraints experienced by the IU Funding Board (IUFB). The goal is to ensure that student organizations, which are essential to campus life and student engagement, can continue their operations effectively. This temporary solution offers immediate relief to help organizations sustain their activities while long-term solutions are explored.
All funding applications must be submitted at least 15 business days (approximately three weeks) before the requested date of funding. This ensures that IUSG has adequate time to review the application, process the request, and make the necessary purchases. Please note that delivery of items is subject to the supplier's timeline, and IUSG is not responsible for any delays caused by the supplier.
Any active 2024-2025 Self-Governed Student Organization (SGSO) or a University Student Organization (USO) that is not funded by the student activity fee or by an academic unit, as defined in STU-01, may apply for funding. To be eligible, the requester must hold one of the following roles within the organization, as listed on the organization’s BeINvolved roster: President, Vice President, Secretary, Treasurer, or Officer. Additionally, members of the Indiana University Student Government (IUSG) are not permitted to submit an application on behalf of any organization.
Once your funding request is approved and the items have been purchased, they will be delivered to the IUSG office. You will be notified when your order is ready for pickup. Items must be collected in person from the IUSG office during regular business hours, Monday to Friday, 11 AM to 4 PM. The office is located in room 250 in the IMU, above the Club Hub.
To locate the IUSG office, follow these directions:
From the IMU Hotel Lobby: Take the elevator to the second floor, turn right, and you will see the office door.
From the Club Hub: Enter the office space across from the Whittenberger Auditorium, head up the stairs, and you’ll arrive at the IUSG office.
For a visual guide, click here to watch a video on how to get to the IUSG office.
No, IUSG funding cannot be used for student organization-associated travel expenses. The funding is primarily aimed at supporting operational integrity and essential functions of student organizations, including events and activities that directly benefit the student body. For travel-related funding, please consult other resources available through the university.
A funding request may only be denied for the following reasons:
- The request exceeds the established funding cap.
- There is a technical discrepancy in the application or supporting documentation.
- The organization does not provide sufficient evidence that its remaining account balance, or additional funding from other sources, is inadequate to cover the requested items.
- The proposed activity does not align with the mission of the organization or is not essential to its operational integrity.
- The request is submitted after the application submission deadline.
- The request is associated with an on-campus event, but the required space reservation has not been submitted in accordance with the 10-business day rule outlined in UA-10.
If a funding request is denied, the requester will receive a clear explanation. In cases of technical discrepancies, the specific issue will be communicated, and the requester will be encouraged to resubmit the application once the problem is resolved.
Yes, there is a funding cap of $300 per student organization. This cap ensures that funds are distributed equitably across all organizations and prioritizes requests essential for maintaining the operational integrity of student groups.
Yes, you can submit multiple funding requests, as long as the total amount requested by your organization does not exceed the $300 cap.
No, your organization is not required to present in front of the IUSG Department of the Treasury after submitting a funding application. Decisions are made based on the information and supporting documents provided in the application. If there are any issues or further clarifications needed, IUSG will reach out to you directly.
To obtain an itemized quote from a vendor, follow these steps:
Research the Vendor: Visit the vendor's website or contact them directly to explore the products or services they offer. Make a note of what best fits your needs.
Select Your Items: Once you have identified the goods or services that meet your requirements, compile a list of those items.
Request an Itemized Quote: Contact the vendor again and provide them with your selected list. Ask them to send you a detailed, itemized quote based on your chosen products or services.
This will ensure you receive a breakdown of costs for each item or service.
